October 26, 2021

Tech Legal

The Law & Legal Community

Public Notices – August 18, 2021


1. Meeting called to order at 7:00 p.m.

2. Pledge of Allegiance

3. “District #881 is Proud of”

Food Service-For serving over 4,000 meals during the month of June.
Summer School-Thank you to all of the teachers that made June summer school a huge success.
State Qualifiers
Maple Lake Irish Softball for making it to state.
Maggie Larson – 1 st in the triple jump and 2 nd in the long jump.
Jack Klug – 3 rd place in the 300 hurdles and 8 th place in the 100 hurdles.
Mary Miller – 11 th place in the 3200 m and 13 th in the 1600 m.

4. Recognition of visitors:  Mike Rowe, Dave Hansen, Andy Sawatzke, Kristi Anderson, Katie Friedman and Tanya Malwitz

5.  Motion to approve the agenda for the regular school board meeting held on Monday, July 12, 2021. This motion, made by Joe Mavencamp and seconded by Lowell Benson, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

6. Motion to approve the consent agenda for the regular school board meeting held on Monday, July 12, 2021 (See Exhibit 1 – Consent Agenda; June 14, 2021 Minutes; Board Checks; Manual Checks; Operating Investments; OPEB Investments, Technology Bond Investments, Monthly Donations, Payroll Contribution Checks) ROLL CALL VOTE. This motion, made by Colleen Carlson and seconded by Kaitlyn Helmbrecht, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

7. Open Forum None

8. Unfinished Business

8.A. Motion to approve changes to the 2021-2022 High School Student Handbook.(See Exhibit 2). This motion, made by Bill Neumann and seconded by Joe Mavencamp, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

8.B. Motion to approve the 2021-2022 Activities Handbook (See Exhibit 3). This motion, made by Lowell Benson and seconded by Joe Mavencamp, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

8.C. Motion to approve fall 2021-2022 coaching assignments (See Exhibit 4). This motion, made by Kaitlyn Helmbrecht and seconded by Colleen Carlson, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: YeaYea: 7, Nay: 0

8.D. Motion to approve the Maple Lake Public Schools 2021-2025 Strategic Plan (See Exhibit 5). This motion, made by Joe Mavencamp and seconded by Lowell Benson, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

8.E. Motion to approve the resolution for membership in the Minnesota Insurance Scholastic Trust (See Exhibit 6). This motion, made by Lowell Benson and seconded by Bill Neumann, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9. New Business

9.A. Motion to delegate to Kristi Anderson, Financial Manager, Maureen Donohue, Human Resources Manager and Mike Rowe, Superintendent, the authority to make fund transfers for investment of excess money during the 2022 fiscal year. MS 118A.04; MS 118A.05; MS 118A.06. This motion, made by Joe Paumen and seconded by Joe Mavencamp, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.B. Motion to approve a resolution authorizing Kristi Anderson, Finance Manager and Mike Rowe, Superintendent, the authority to sign documents on behalf of Independent School District #881 during the 2022 fiscal year. This motion, made by Lowell Benson and seconded by Bill Neumann, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.C. Motion to delegate to Kristi Anderson, Financial Manager, Maureen Donohue, Human Resources Manager and Mike Rowe, Superintendent, authority to sign checks from the Petty Cash Fund on behalf of Independent School District #881 during the 2022 fiscal year. This motion, made by Kaitlyn Helmbrecht and seconded by Colleen Carlson, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.D Motion to delegate to Randy Benoit, Technology Coordinator, Melissa Jensen, Technology Assistant, Kristi Anderson, Financial Manager, Maureen Donohue, Human Resources Manager and Mike Rowe, Superintendent, admission to and control of the contents of Safe Deposit Box #6954 on behalf of Independent School District #881 during the 2022 fiscal year. This motion, made by Colleen Carlson and seconded by Joe Mavencamp, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.E. Motion to delegate Maureen Donohue, Human Resources Manager and Mike Rowe, Superintendent, the authority to sign employee/employment documents on behalf of Independent School District #881 during the 2022 fiscal year. This motion, made by Lowell Benson and seconded by Kaitlyn Helmbrecht, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: YeaYea: 7, Nay: 0

9.F. Motion to approve the annual review of policies 410, 413, 414, 415, 514, 522, 524, 616 and 806 (See Exhibit 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7, 7.8, 7.9). This motion, made by Bill Neumann and seconded by Lowell Benson, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.G Motion to approve a resolution approving the 10-year Long-Term Facility Maintenance Plan and Policy 807 – Health and Safety (See Exhibit 8.1, 8.2, 8.3, 8.4, 8.5). This motion, made by Joe Mavencamp and seconded by Joe Paumen, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.H Motion to set our Truth in Taxation Hearing for 7:00 p.m. on Monday, December 13, 2021. This motion, made by Lowell Benson and seconded by Colleen Carlson, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.I. Motion to approve moving open house on the school calendar from Wednesday, September 1 to Tuesday, September 7 from 11:00 a.m. to 7:00 p.m. (See Exhibit 9). This motion, made by Colleen Carlson and seconded by Kaitlyn Helmbrecht, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.J. Motion to approve resolution providing for a public hearing to consider granting a proposed property tax abatement August 9, 2021 at 7:00 p.m. (See Exhibit 10.1 and 10.2). This motion, made by Joe Paumen and seconded by Joe Mavencamp, Passed.Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: Yea Yea: 7, Nay: 0

9.K. First reading of policy 516 (See Exhibit 11)

9.L. State of the School Update (See Exhibit 12)

10. Representative Reports

10.A. District Leadership Team None

10.B. ECFE/Community Education _  Helmbrecht reviewed the community ed stats with 88 kids participating in summer ball.  Sports camps and sport samplers, gymnastics, Ninja, CPR/First Aid and AED classes a few of the options available.  SAT training is in process with 58 kids participating. Art camp, Band camp, Summer Nature camp are just a few of the offerings coming in August.  The CE staff is working on preschool for the upcoming school year and the programming for the fall is underway.

10.C. Food Service Committee- Mavencamp/Rowe reported Ryan Highberg will be starting as the food service director on July 27.  Welcome back Ryan.

10.D. Meeker and Wright Special Ed Co-Op -Paumen reported Mawseco has started negotiations with the teachers.  Interviews were held today for the Maple Lake coordinator position and the director interviews will be held on Wednesday.

10.E. Minnesota State High School League -Helmbrecht reported the executive committee meeting is on Wednesday July 14th and the board of directors will meet on August 3rd.

10.F. Safe Schools Committee None

10.G. Schools for Equity in Education  None

10.H. Technology Committee – Rowe reported that Benoit is writing a grant to receive funding for unlimited hotspots to be used on the buses.

10.I. Wright Technical Center –None

10.J. Elementary School – Sawatzke reported Summer Academy is in week 3 and attendance continues to be strong.  Applications are being accepted for a 3rd grade position.  Scheduling and preparations will continue through July and into August as we prepare for the return of staff and students.

10.K. High School –Hansen reported that student schedules are being finalized and applications are being accepted for a Social Study position.  Testing results are embargoed sometime through the week of August 30th.  Minor changes were made to the student handbook and summer school is going well.  9 students have already recovered 1 semester course, 1 student has recovered 2 semester courses and 13 students are currently attending.

11. Committee Reports

11.A. Activities Committee -None

11.B. Building and Grounds Committee Mavencamp reviewed the LTFM discussion from the meeting.

11.C. Confidential Staff Committee –None

11.D. Finance and Programs Committee –None

11.E. Licensed Staff Committee –C. Paumen acknowledged the first meeting and the next meeting is set for next Monday June 19th 4:00 p.m.

11.F. Support Staff Committee – None

12. Set Meeting Dates-none

13. Other Business

13.A. Mail

13.B. Upcoming Meetings

13.C. Miscellaneous Information

14. Motion to adjourn at 7:34 p.m. This motion, made by Joe Mavencamp and seconded by Lowell Benson, Passed. Lowell Benson: Yea, Colleen Carlson: Yea, Kaitlyn Helmbrecht: Yea, Joe Mavencamp: Yea, Bill Neumann: Yea, Chris Paumen: Yea, Joe Paumen: YeaYea: 7, Nay: 0

Respectfully submitted,

Lowell Benson

Kristi Anderson